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Southwestern College Santa Fe, NM
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Quimby Memorial Library Reopening Plan

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Quimby Memorial Library Reopening Plan (Approved 6-24-2020)

The Quimby Memorial Library (QML) will re-open with reduced hours beginning June 22, 2020 for Summer quarter. The library will be open for services, including circulation of the main, CD and DVD collections. The Quimby and Edith Wallace Collections will remain closed.

QML will be following Phase One Re-Opening guidelines at Southwestern College:

  • Masks are required for all students, faculty and staff while in public, this includes on SWC property and while inside the library building.
  • Minimum 6-foot physical distancing (10-12 is recommended by the CDC)
  • 25% capacity will be honored in the library.
  • Anyone attempting to enter the building without a mask will be asked to wear one (disposable masks will be available in the front office and in the Library) or asked to leave.

Access to the Building: Restrictions on those coming and going from the building will vary based on the social distancing recommendations currently in place by SWC. As of today, June 23, 2020, maximum capacity is 5 people.

The QML will be open on

Mondays and Wednesdays:staffed by Leslie Monsalve-Jones ~ 9AM – 4PM
                       Closed for lunch ~ 1PM – 2PM

Tuesdays and Thursdays: (staffed by Tasha Nelson) ~ 10AM-2PM

Fridays by appointment  (askthelibrary@swc.edu)

Monday – Friday : Larry ~ 9AM – 6PM ~ ONLINE ONLY
larryharkcom@swc.edu or  askthelibrary@swc.edu
                   Closed on Saturday and Sunday

  • Face masks, soap, hand sanitizer, and disinfectant wipes are available at the QML front desk, at the entrance to the Media Center and in the QML bathroom. Patrons will sanitize hands as they enter and exit the building and Media Center.
    • Entrance to the building will be restricted to
    • Staff and Faculty performing critical operations and obtaining supplies needed to work at home.
    • Students working in the library, media center, or coming to pick-up/drop off library materials.
    • The Library is CLOSED to members of the greater Santa Fe community.
  • The following services are available when open:
    • Use of the media center
    • Work in the library
    • Pick up books and other media
  • If you have a question regarding library policies, hours, etc., email askthelibrary@swc.edu, and a librarian will get back to you.
  • Students, faculty and staff who wish to use the library must schedule an appointment using com/quimbymemoriallibrary or by calling 505.467.6825 or emailing library@swc.edu.
  • Library appointments are limited to 60 minutes. Extra time may be allotted by the librarian if deemed necessary and 25% capacity will not be exceeded.

Requesting, Picking Up and Returning Library Media:

  • Students, staff, and faculty may request library media through Populi.
  • When a library patron places a hold on an item, library staff will retrieve the item from the stacks and mark “pulled”. All materials being checked out will be placed in plastic bags.
  • Library requestor will be notified via email when their hold is ready for pick up. Please make an appointment for pick up using com or by calling 505.467.6825 or emailing library@swc.edu.
  • The external QML book drop will re-open on June 22, 2020. All items must be returned via the book drop so they may be quarantined (see below for details).

Use of Media Center Computers:

  • Patrons will sanitize hands before entering and exiting the Media Center.
  • Staff will provide limited computer help in order to ensure physical distancing.
  • 3 computers will be available for students, staff, and faculty use. Designated computers will be 6+ feet apart and well labeled.
  • Computers will be available to individuals that are using them for necessary work: schoolwork, employment, etc. Computer gaming is not classified as necessary.
  • Use of computers is limited to 60 minutes. Extra time may be allotted by the librarian if deemed necessary and the computer remains available.
  • Please keep children at home when conducting Library computer business.
  • Computers and surrounding area will be disinfected by library staff after usage.

Materials Handling: Materials handling is one of the most complex areas of operations during a pandemic due to the potential of virus transmission on shared objects such as books and DVDs. Current studies suggest the virus remains present on plastic surfaces for up to 72 hours and on cardboard and paper surfaces for up to 24 hours.

With this in mind, different material types may require different handling and all materials will require quarantine for some period of time.

  • All library staff will wear a mask and gloves during the process of sorting items, shelving materials and checking items out to patrons.
  • Returned items will be quarantined for up to 72 hours before being made available to the students, staff, faculty or being handled by staff.
  • The blue cart in the entrance of the library will be the staging area.
    After quarantine, the items will be cleaned by a UV wand.
  • Staff will wear disposable gloves when moving collections from the quarantine staging area to the item being processed back to a collection. They should remove the gloves immediately afterwards and dispose of them so as not to accidentally touch anything else (like door handles). After removing the gloves, staff should wash their hands for 20 seconds, following CDC guidelines.

Shared Materials in the Library:

  • Access to office supplies (staplers, hole punches, copier, headphones and VR headsets, etc.) will be available and disinfected/wiped down after each use.
  • All in-house games and toys will be taken out of circulation.
  • Digital Materials will be shared. However, we encourage the use of digital materials from our digital collections in Kanopy or use Santa Fe Public Library Overdrive/Libby app.

 Materials Processing and Ordering: 

  • Ordering and processing of physical materials will continue during this period.
  • Processing can occur if it can be done safely while maintaining social distance in workspaces.

    Library Technical Assistance: 

Larry Harkcom, the distance education librarian, is available to assist students remotely with all issues related to database access and use, online resource location and retrieval, configuration of personal devices for compatibility with digital resources, one-on-one tutorials, and troubleshooting of enabling technologies. Students can ask general questions via email (larryharkcom@swc.edu) text (505-721-8808) or by posting in the relevant discussion thread in the Library Group at swc.populiweb.com. Requests for more in-depth assistance will be fulfilled via phone or Zoom conferencing.

The distance education librarian is also available to assist remotely with student needs related to research, academic writing, and APA formatting. Questions related to effective practices for academic research (database functionality, revision of search terms for maximizing resources returned, determination of peer reviewed status, etc.) can be emailed to larryharkcom@swc.edu. Drafts of academic papers can be submitted to larryharkcom@swc.edu, for assistance with revising for coherence, sentence structure, grammar, and formatting. Questions regarding APA guidelines for academic paper elements, in-text citation, and bibliographical citation formatting may also be submitted via email and/or posted to the APA 7th Edition Discussion Thread, in the Library Group at swc.populiweb.com. More in-depth assistance with any of the above will be facilitated via phone or Zoom conferencing.

General Technical Assistance: Seph Turnipseed, IT Assistant or Donna Harrington, Chief Technology Officer, can provide assistance with Populi, Microsoft products and your personal computer. Please contact them via text or email for all other IT support unrelated to the library.

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