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Registering at Southwestern College
Registering for New Earth Institute (NEI) and Certificate Program Coursework
You may register for a course in NEI or a certificate program once the quarterly course schedule is released. The schedules list the New Earth Institute certificate courses offered during the quarter. Many of these courses are offered in a weekend format consisting of 20 hours. These are available for continuing education credit (CEC’s) for professionals, and they are also offered to graduate degree students who are taking electives and wish to earn a certificate while completing their masters degree. For more information on applying for a certificate program, see https://www.swc.edu/applying-to-certificate-specialty-programs/
To register for NEI or certificate courses you may do so in person, by mail or telephone (505-467-6809). You currently cannot register online for a course.
Registering for Graduate Degree Coursework
Graduate Degree coursework is available for those who have been accepted into a degree program or are accepted into the college studies or professional studies programs. For more information on admissions to these programs see https://www.swc.edu/overview/
Students may register for courses online via Populi, in person, by telephone, or by mail. Also, registration forms are available through the Registrar’s office. There are class size limits set for courses, which means you are not guaranteed enrollment in a course you choose when registering; However, SWC will ensure you are able to attend your core classes as they are laid out in your degree program planner.
Registration dates are set each quarter and appear on the quarterly schedule. Students are assigned a specific registration time to register on the registration date. Students can either register for New Earth Institute classes when they register for their degree classes, or they can register for these classes anytime once the quarterly schedule is posted. Graduate Students are asked to register prior to the first week of classes each quarter, otherwise they would pay a late registration fee per class.
Early Registration: Since we have a large percentage of non-traditional students, the graduate students are offered an option to register early for a specific class based on conflicting work schedules and/or childcare issues. The registrar notifies students each quarter of the guidelines and time frame for early registration.
Quarterly System and Credit Hours
Southwestern College is based on a quarter system and offers classes in the Fall, Winter, Spring and Summer every year. Each quarter is ten weeks in length and classes meet a total of 10 contact hours for each one-quarter unit of credit. An exception may occur in some NEI or Certificate program courses. Classes may be from 2 quarter units to 5 quarter units and these can be reviewed in the school catalog. Classes are offered during weekday, evening and weekend times and you can find specific times for each class on our quarterly schedule.
Ordering a Transcript
To obtain a copy of your Southwestern College transcript complete a Transcript Request Form and mail it to:
3960 San Felipe Rd.
Santa Fe, NM 87507
Or FAX directly to the registrar at (505) 467-6810
SWC charges $10 for each official transcript and $15 for a rush official transcript. The Family Educational Rights and Privacy Act (FERPA) requires a signed/dated request from the student. There is a $5 charge for an unofficial transcript ordered through the registrar. Unofficial transcripts can now be obtained for no charge directly from the Populi database. For information on how to do that, contact email@example.com.
Tuition and Fees
Degree, College and Professional Programs
Student tuition for the 2018-2019 academic year is $580 per quarter unit. There is an educational resources fee of $165 per student per quarter of attendance. The general fee covers, but is not limited to, such College expenses as classroom supplies, IT needs, library costs and examination and administrative fees. Tuition is subject to change. Full tuition must be paid before the first day of each quarter unless the student has set up a payment schedule with the business office. (See payment plan under Tuition and Financial Aid)
The payment schedule fee is $25. The fee for a returned check is $50. For additional information on College fees, please refer to the Southwestern College Student Handbook.
The 2018-19 tuition for independent studies is $870 per quarter unit.
Upon notification of acceptance into a degree program, students are expected to pay a non-refundable enrollment deposit of $200 by the deadline stated in their acceptance letter. The deposit is credited to the student’s account and will apply toward tuition.
A deposit of one-third (1/3) of the tuition is required to hold a student’s place in a credit class. To hold a place in an NEI class, payment must be made in full.
Refunds of tuition will be made to students who complete the withdrawal procedures according to the following schedule below. The refund policy for financial aid borrowers differs from the school policy and is determined on a pro-rata calculation based on the withdrawal date.
- Prior to the first day of the quarter: 100% refund of tuition (less a $50 administrative fee)
- During the first week of the quarter: 90% refund of tuition (less a $50 administrative fee)
- During the second week of the quarter: 75% refund of tuition (less a $50 administrative fee)
- During the second and third weeks of the quarter: 50% refund of tuition
- During the fourth and fifth weeks of the quarter: 25% refund of tuition (less a $50 administrative fee)
- At any time after the fifth week of the quarter: no refund
The following policy applies to all weekend classes. Refunds of tuition will be made to students who complete the withdrawal procedures according to the following schedule.
- Withdrawal prior to two weeks before the first class: 100% refund of institutional charges
- Withdrawal prior to three days (72 hours) before the first class: 75% refund of institutional charges
- Withdrawal three days or less before the first class: No refund
Refunds are calculated based on the full amount of tuition due. If a payment plan is being used, students continue to be liable for payments on schedule for any money still due after withdrawing from a class.
For independent study:
- 75% refund prior to the first day of the quarter.
- First and second week of the quarter, 50% refund.
- No refund after the second week of the quarter.